Grant Management software is a significant investment of time and money. However, consider how vital grant funds are to creating and sustaining the programs your nonprofit brings to constituents and the community. Investing in a software solution that can improve your chances of winning the award is money well spent.
Here’s a checklist to help you identify not only the features and functionality that are important to your organization – but also the features necessary for federal award compliance (we’ve bolded these features in the list below):
Grant Management Program and Data Tracking
☐ Create, assign, track and measure non-financial performance goals (percentage change, percent achieved).
☐ Capture all elements as data throughout the grant ecosystem.
☐ Delegate portions of goals to specific projects or initiatives.
☐ Fully manage organization projects or initiatives including tasks, deadlines, data and communications.
☐ Assign performance goals and budget line items to responsible party.
Grant Management Data Security and Users
☐ Implement role-based security privileges to designate levels of access.
☐ Execute redundant server management and robust data backup processes.
☐ Encrypt data transmission to ensure secure information transfer and reporting.
☐ Add unlimited users and grants to the system.
☐ Create fund distributions, containing one or more grants.
☐ Track budget and performance for fund distributions.
☐ Link multiple grants to one project.
☐ Segment grants into multiple projects, including splitting budget and performance activity data.
☐ Sync shared calendar with external systems.
☐ Manage all documents and files.
☐ Single sign on integration with a robust grant research directory.
☐ Manage and track grantor communications.
☐ Create, assign and monitor tasks, including approvals.
☐ Manage sub-recipients through financial and programmatic performance expectations assignment.
☐ Report on each sub-recipient’s achieves and expenses, as well as variances.
☐ Roll up grant budget and performance activity data into one project.
Competitive Award Management
☐ Manage RFP and funding opportunity parameters and awarding criteria.
☐ Build and publish online applications.
☐ Manage applications with competitive scoring and workflow integration.
☐ Approve and create awards for selected recipients.
☐ Easily post funding opportunities directly to Grants.gov
☐ Access the full grant data repository with configurable reporting.
☐ Configure standard and custom reports (e.g. budget spend down, sub-recipient performance completion), and output reports to screen, PDF and Excel.
☐ Control grant reporting tracking intervals.
Grant Management Fund Data and Tracking
☐ Differentiate budget allocation spread by year and month over the grant’s life.
☐ Differentiate budget allocation spread inside performance goals.
☐ Track staff time with supervisor approval, and time and effort certification.
☐ Import actuals from accounting system and gross salary from HR/payroll system.
☐ Create and manage organization funds, manage funding sources, and track cash receipts.
Xanegy recommends AmpliFund, which meets all the federal award requirements and integrates with AICPA-endorsed Intacct Financial Accounting. Contact us to learn more about AmpliFund and Intacct – we’d love to show you how these solutions could help your organization fulfill its mission.